Website superstaff Superstaff

Assistant Equipment Coordinator


Makati City

PHP 30,000 – PHP 35,000

Job Description

Job Highlights | Benefits:

  • HMO with 1 free dependent upon hire (with Dental coverage)
  • Life Insurance
  • Night Shift
  • WFH 
  • 20 PTO credits annually
  • Great Company Culture
  • Career Growth and Learnings
  • Temporary WFH

This role is responsible for providing administrative support to their Equipment Coordination regional assignment/s. Partnering with multiple departments on equipment sales information needed for ordering, coordinating, reporting, and delivery of equipment orders; communicating with vendor and the third party moving contacts, and other projects as assigned.


Education: Associates Degree or relevant work experience

Experience: One year of administrative support in a fast-paced environment Customer service experience is a plus.

Skills needed:

  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Time management skills and ability to multi-task and prioritize
  • Excellent organization, attention to detail, and problem-solving skills
  • Client Facing experience is a plus

Duties and Responsibilities:

  • Support the Equipment Coordinators with organization and follow-up of weekly conference call reports and input using Dynamic CRM tool.
  • Tracking and follow-up of vendor claims and returns.
  • Generate open order reports using Dynamic CRM, QlikSense, and other software as needed to track past due and current install dates.
  • Assists the Equipment Coordinator to:
  • Maintaining information in Basecamp projects created for all equipment orders ensuring all projects are up to date with current and accurate information
  • Making contacts to vendor and shipping partners and subsequent follow up regarding the status of purchase orders, shipping, and tracking information for equipment orders
  • Receiving equipment against packing slips for showroom and 3PL deliveries Fielding and responding to internal and external customer inquiries via shared Outlook mailboxes
  • Resolving equipment-related issues/problems
  • Performs other duties as assigned to support the efficient operation of the department and company.

All job duties and responsibilities are essential functions of the position

Additional Information

Career Level

1-4 Years Experienced Employee


Not Specified

Years of Experience

3 years

Job Type


Job Specializations

Admin/Human Resources, Clerical/Administrative Support

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